Many organizations are currently looking into board portal software due to security concerns, the growth in hybrid or virtual meetings, as well as the use of boards that do not require paper. But not all software was created equal. A variety of features could make the an enormous difference between a successful and unproductive implementation, or one that could create an unanticipated vulnerability.
A board portal’s primary function is to provide fast and accurate access to information. Consider how user-friendly different interfaces and products will be for your board members considering their real-life, day-to-day board activities. Consider the conveniences you can offer mobile directors, like tablets and offline access or remote approvals.
The majority of board members and secretaries have a limited amount of time, so they require tools that are easy to use and save them time. Search for boards management systems which have features that remove the need for reprinting or scanning physical documents. E-Signatures, for instance can reduce the need to sign and re-distribute hard copies of documents. This is in line with sustainability goals and allows for more efficient and secured transmission of sensitive information.
Pricing is an important factor when choosing the right board portal for your organization. Consider the different product editions and be aware of any additional costs for administrators, committees trainings, or data storage. Also consider how long the product has been in the market and if it has been vetted by other organizations in the same industry for stability and long-term viability.
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